Budget Committee

That the following service area presentations presented to Budget Committee on November 18, 19, and 25, 2024, be received: Fire & Emergency Services Mississauga Library Parks, Forestry & Environment Recreation & Culture Tourism Mississauga Regulatory Services Transit Roads Stormwater Received 10.2 2025 Culture Venue Rates and Fees This item was discussed during item 10.1.4 RECOMMENDATION BC-0023-2024 Moved By Councillor J. Horneck That Schedule “E-1” (Rental Fee Schedule – Recreation and Culture) of the 2025 consolidated user fees and charges by-law, to be effective January 1, 2025, incorporate additional cultural spaces in the description of “Meeting Rooms – Category H”, as outlined in the Corporate Report from the Commissioner of Community Services, dated November 1, 2024, entitled “2025 Culture Venue Rates and Fees”. That all necessary By-laws be enacted. YES (9) Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Mayor C. Parrish, Councillor M. Mahoney, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor Natalie Hart ABSENT (2) Councillor D. Damerla, and Councillor S. McFadden

That the City offer free older adult recreation programming for individuals aged 65 and older as of April 1, 2025 as outlined in the Corporate Report from the Commissioner of Community Services, dated November 1, 2024, entitled “Free Older Adult Recreation Programming Cost analysis” and that the 2025 budget be adjusted. That Schedule “E-3” (Recreation Program Fees and Charges) of the 2025 consolidated user fees and charges by-law, to be effective January 1, 2025, incorporate information about the new recreation membership type known as “65 & Older Fit Membership”, as outlined in the Corporate Report from the Commissioner of Community Services, dated November 1, 2024, entitled “Free Older Adult Recreation Programming Cost Analysis”. That all necessary By-laws be enacted. YES (8) Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Mayor C. Parrish, Councillor M. Mahoney, Councillor J. Horneck, Councillor M. Reid, and Councillor Natalie Hart NO (1) Councillor A. Tedjo ABSENT (2) Councillor D. Damerla, and Councillor S. McFadden

That the Corporate Report dated November 1, 2024 from the Commissioner of Community Services entitled “Tourism Mississauga – Annual Report and 2025 Business Plan and Budget” be approved in accordance with the following: That the 2025 Business Plan and Budget for Tourism Mississauga with a gross cost of $10,000,000, and a net cost of zero – funded from Municipal Accommodation Tax be approved. That the staff complement supporting Tourism Mississauga be increased by five full time positions. That Council approve the election of the Directors named in the Memo to Council dated October 29, 2024 entitled “Tourism Mississauga Reappointment of Board Directors” from the Chief Executive Officer of Tourism Mississauga for a new three year term, and in accordance with Resolution 0171-2024. That the auditor for the City (or designate) be appointed as the auditor for Tourism Mississauga to hold office until the completion of the next annual meeting, or until a successor is appointed, and such auditor shall have all the rights and powers of an auditor provided under the Municipal Act, 2001 . That the 2023 audited financial statements for Tourism Mississauga be received for information. That the City Clerk be authorized as the delegated signing authority to sign all necessary Tourism Mississauga resolutions to represent the annual meeting for Tourism Mississauga and to give effect to Council’s decision as the sole voting member to approve the 2025 Budget and Business Plan, appoint the audito

That Budget Committee approve increases to Community Services Grants in 2025 as outlined in the Corporate Report dated November 5, 2024, entitled “Community Services 2025 Grant Requests and Reserve Fund Updates” from the Commissioner of Community Services with the following: That cost centre Recreation Community Grants (28530) be increased with gross and net budget of 62,200 and funded from Tax. That the cost centre Recreation & Culture Grants (28533) be increased with gross budget of $655,500 and net budget of $0, and the funding be allocated from the Municipal Accommodation (MAT) Reserve Fund (35591) for 2025. That all necessary by-laws be enacted. YES (8) Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Mayor C. Parrish, Councillor M. Mahoney, Councillor A. Tedjo, Councillor M. Reid, and Councillor Natalie Hart NO (1) Councillor J. Horneck ABSENT (2) Councillor D. Damerla, and Councillor S. McFadden

That a budget of $1 million in 2025 for the Flood Resilience Rebate Program as outlined in the corporate report entitled “Budget for Flood Resilience Rebate Program (All Wards)” dated October 30, 2024 from the Acting Commissioner of Transportation and Works be approved. That all necessary by-laws be enacted. YES (11) Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Mayor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor Natalie Hart

That a city-wide residential driveway windrow clearing program be implemented as outlined in the report dated October 31, 2024, from the Acting Commissioner of Transportation and Works, entitled “Winter Maintenance Program – Additional Service Options – Updated 2024 Costs” beginning in the 2025/2026 winter season. That the associated Operating and Capital Budget increases and staff complement increases for 2025 be approved; and That staff proceed with the required procurement to implement the services added; and That staff be directed to report back with suggested revisions to the Parking By-law; and That a $50 increase for the Outdoor Maintenance Subsidy, from $350 to $400 per application per year starting in the 2025 subsidy year be approved. YES (6) Councillor C. Fonseca, Councillor J. Kovac, Mayor C. Parrish, Councillor M. Mahoney, Councillor S. McFadden, and Councillor Natalie Hart NO (5) Councillor S. Dasko, Councillor D. Damerla, Councillor A. Tedjo, Councillor J. Horneck, and Councillor M. Reid

That clearing of secondary sidewalks be implemented as outlined in the report dated October 31, 2024, from the Acting Commissioner of Transportation and Works, entitled “Winter Maintenance Program – Additional Service Options – Updated 2024 Costs” beginning in the 2025/2026 winter season. YES (11) Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Mayor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor Natalie Hart

That enhanced snow removal from bike lanes be implemented as outlined in the report dated October 31, 2024, from the Acting Commissioner of Transportation and Works, entitled “Winter Maintenance Program – Additional Service Options – Updated 2024 Costs” beginning in the 2025/2026 winter season. YES (8) Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Mayor C. Parrish, Councillor S. McFadden, Councillor A. Tedjo, Councillor M. Reid, and Councillor Natalie Hart NO (3) Councillor D. Damerla, Councillor M. Mahoney, and Councillor J. Horneck

That Option 1 be implemented to maintain the existing Vacuum Leaf Collection Program (VLCP) using current criteria for the next contract term commencing in 2025, as outlined in the Corporate Report from the Commissioner of Transportation and Works dated October 31, 2024 entitled, “Vacuum Leaf Collection Program – Future of Program”. That the associated Operating budget increases for 2025, be approved; and That staff award the procurement for the VLCP services in accordance with Procurement By-law #0013-2022. YES (11) Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Mayor C. Parrish, Councillor D. Damerla, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor Natalie Hart

That the Traffic By-law 0555-2000, be amended in accordance with the Budget Committee Report entitled “Employee Parking Program” from the Acting Commissioner of Transportation and Works dated November 5, 2024, to waive parking fees for staff and members of Council at the Civic Centre Parking Garage, Central Library Parking Garage, and Living Arts Parking Garage during regular work hours for the period of one year beginning January 1, 2025. That a $266,000 reduction to the 2025 budgeted parking fee revenue with $133,000 of the impact be offset against the Parking Meter Revenues Reserve #35519 and the remaining $133,000 to property tax, be approved. That all necessary by-laws be enacted. YES (10) Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Mayor C. Parrish, Councillor M. Mahoney, Councillor S. McFadden, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor Natalie Hart ABSENT (1) Councillor D. Damerla

That the 2025 budget submissions for the Clarkson, Malton, Port Credit, Cooksville, and Streetsville Business Improvement Areas (BIA’s), as set out in Appendix 1 of the Corporate Report dated November 1, 2024, from the City Manager and Chief Administrative Officer, entitled, “2025 Business Improvement Area Budgets” be approved. That all necessary By-laws be enacted and that the necessary budget adjustments be made. YES (9) Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Mayor C. Parrish, Councillor M. Mahoney, Councillor A. Tedjo, Councillor J. Horneck, Councillor M. Reid, and Councillor Natalie Hart ABSENT (2) Councillor D. Damerla, and Councillor S. McFadden

Whereas the Municipal Act, 2001, as amended, requires Council to pass a motion prior to closing part of a meeting to the public; And whereas the Act requires that the motion states the act of the holding of the closed meeting and the general nature of the matter to be considered at the closed meeting; Now therefore be it resolved that a portion of the Budget Committee meeting to be held on November 19, 2024 shall be closed to the public to deal with the following matter: Pursuant to Section 239(2) of the Municipal Act, 2001 11.1 Advise that is subject to Solicitor Client privilege, including communications necessary for that purpose: Winter Maintenance Contract Received The Committee went into Closed Session at 1:30PM and returned to Open Session to vote on the following matters at 1:50 PM 11.1 Advise that is subject to Solicitor Client privilege, including communications necessary for that purpose: Public Comments: Winter Maintenance Contract Mayor C. Parrish, Councillors Tedjo, Horneck, and Damerla left at 1:50PM. Graham Walsh, City Solicitor spoke to the Winter Maintenance Contract and responded to inquiries from Committee Members. RECOMMENDATION BC-0034-2024 Moved By Councillor J. Kovac That the verbal update on November 19, 2024 from Graham Walsh, City Solicitor regarding the Winter Maintenance Contract, be received. YES (7) Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor M. Mahoney, Councillor S. McFadden, Councillor M. Reid, and Councillor N

1. That Schedule “E-1” (Rental Fee Schedule – Recreation and Culture) of the 2025 consolidated user fees and charges by-law, to be effective January 1, 2025, incorporate additional cultural spaces in the description of “Meeting Rooms – Category H”, as outlined in the Corporate Report from the Commissioner of Community Services, dated November 1, 2024, entitled “2025 Culture Venue Rates and Fees”. 2. That all necessary By-laws be enacted. YES (9): Councillor S. Dasko, Mayor C. Parrish, Councillor A. Tedjo, Councillor C. Fonseca, Councillor J. Kovac, Councillor Natalie Hart, Councillor J. Horneck, Councillor M. Mahoney, and Councillor M. Reid ABSENT (2): Councillor D. Damerla, and Councillor S. McFadden

1. That the City offer free older adult recreation programming for individuals aged 65 and older as of April 1, 2025 as outlined in the Corporate Report from the Commissioner of Community Services, dated November 1, 2024, entitled “Free Older Adult Recreation Programming Cost analysis” and that the 2025 budget be adjusted. 2. That Schedule “E-3” (Recreation Program Fees and Charges) of the 2025 consolidated user fees and charges by-law, to be effective January 1, 2025, incorporate information about the new recreation membership type known as “65 & Older Fit Membership”, as outlined in the Corporate Report from the Commissioner of Community Services, dated November 1, 2024, entitled “Free Older Adult Recreation Programming Cost Analysis”. 3. That all necessary By-laws be enacted. YES (8): Councillor S. Dasko, Mayor C. Parrish, Councillor C. Fonseca, Councillor J. Kovac, Councillor Natalie Hart, Councillor J. Horneck, Councillor M. Mahoney, and Councillor M. Reid NO (1): Councillor A. Tedjo ABSENT (2): Councillor D. Damerla, and Councillor S. McFadden Budget Committee November 18 and 19, 2024 9

That the Corporate Report dated November 1, 2024 from the Commissioner of Community Services entitled “Tourism Mississauga – Annual Report and 2025 Business Plan and Budget” be approved in accordance with the following: 1. That the 2025 Business Plan and Budget for Tourism Mississauga with a gross cost of $10,000,000, and a net cost of zero – funded from Municipal Accommodation Tax be approved. 2. That the staff complement supporting Tourism Mississauga be increased by five full time positions. 3. That Council approve the election of the Directors named in the Memo to Council dated October 29, 2024 entitled “Tourism Mississauga Reappointment of Board Directors” from the Chief Executive Officer of Tourism Mississauga for a new three year term, and in accordance with Resolution 0171-2024. 4. That the auditor for the City (or designate) be appointed as the auditor for Tourism Mississauga to hold office until the completion of the next annual meeting, or until a successor is appointed, and such auditor shall have all the rights and powers of an auditor provided under the Municipal Act, 2001. 5. That the 2023 audited financial statements for Tourism Mississauga be received for information. 6. That the City Clerk be authorized as the delegated signing authority to sign all necessary Tourism Mississauga resolutions to represent the annual meeting for Tourism Mississauga and to give effect to Council’s decision as the sole voting member to approve the 2025 Budget and Business Plan, a

That Budget Committee approve increases to Community Services Grants in 2025 as outlined in the Corporate Report dated November 5, 2024, entitled “Community Services 2025 Grant Requests and Reserve Fund Updates” from the Commissioner of Community Services with the following: 1. That cost centre Recreation Community Grants (28530) be increased with gross and net budget of 62,200 and funded from Tax. 2. That the cost centre Recreation & Culture Grants (28533) be increased with gross budget of $655,500 and net budget of $0, and the funding be allocated from the Municipal Accommodation (MAT) Reserve Fund (35591) for 2025. 3. That all necessary by-laws be enacted. YES (8): Councillor S. Dasko, Mayor C. Parrish, Councillor A. Tedjo, Councillor C. Fonseca, Councillor J. Kovac, Councillor Natalie Hart, Councillor M. Mahoney, and Councillor M. Reid NO (1): Councillor J. Horneck ABSENT (2): Councillor D. Damerla, and Councillor S. McFadden

1. That a budget of $1 million in 2025 for the Flood Resilience Rebate Program as outlined in the corporate report entitled “Budget for Flood Resilience Rebate Budget Committee November 18 and 19, 2024 11 Program (All Wards)” dated October 30, 2024 from the Acting Commissioner of Transportation and Works be approved. 2. That all necessary by-laws be enacted. YES (11): Councillor S. Dasko, Mayor C. Parrish, Councillor A. Tedjo, Councillor C. Fonseca, Councillor J. Kovac, Councillor Natalie Hart, Councillor J. Horneck, Councillor D. Damerla, Councillor M. Mahoney, Councillor M. Reid, and Councillor S. McFadden

1. That a city-wide residential driveway windrow clearing program be implemented as outlined in the report dated October 31, 2024, from the Acting Commissioner of Transportation and Works, entitled “Winter Maintenance Program – Additional Service Options – Updated 2024 Costs” beginning in the 2025/2026 winter season. 2. That the associated Operating and Capital Budget increases and staff complement increases for 2025 be approved; and 3. That staff proceed with the required procurement to implement the services added; and 4. That staff be directed to report back with suggested revisions to the Parking By- law; and 5. That a $50 increase for the Outdoor Maintenance Subsidy, from $350 to $400 per application per year starting in the 2025 subsidy year be approved. YES (6): Mayor C. Parrish, Councillor C. Fonseca, Councillor J. Kovac, Councillor Natalie Hart, Councillor M. Mahoney, and Councillor S. McFadden NO (5): Councillor S. Dasko, Councillor A. Tedjo, Councillor J. Horneck, Councillor D. Damerla, and Councillor M. Reid

Budget Committee November 18 and 19, 2024 12 That clearing of secondary sidewalks be implemented as outlined in the report dated October 31, 2024, from the Acting Commissioner of Transportation and Works, entitled “Winter Maintenance Program – Additional Service Options – Updated 2024 Costs” beginning in the 2025/2026 winter season. YES (11): Councillor S. Dasko, Mayor C. Parrish, Councillor A. Tedjo, Councillor C. Fonseca, Councillor J. Kovac, Councillor Natalie Hart, Councillor J. Horneck, Councillor D. Damerla, Councillor M. Mahoney, Councillor M. Reid, and Councillor S. McFadden

1. That Option 1 be implemented to maintain the existing Vacuum Leaf Collection Program (VLCP) using current criteria for the next contract term commencing in 2025, as outlined in the Corporate Report from the Commissioner of Transportation and Works dated October 31, 2024 entitled, “Vacuum Leaf Collection Program – Future of Program”. 2. That the associated Operating budget increases for 2025, be approved; and 3. That staff award the procurement for the VLCP services in accordance with Procurement By-law #0013-2022. Budget Committee November 18 and 19, 2024 13 YES (11): Councillor S. Dasko, Mayor C. Parrish, Councillor A. Tedjo, Councillor C. Fonseca, Councillor J. Kovac, Councillor Natalie Hart, Councillor J. Horneck, Councillor D. Damerla, Councillor M. Mahoney, Councillor M. Reid, and Councillor S. McFadden

1. That the Traffic By-law 0555-2000, be amended in accordance with the Budget Committee Report entitled “Employee Parking Program” from the Acting Commissioner of Transportation and Works dated November 5, 2024, to waive parking fees for staff and members of Council at the Civic Centre Parking Garage, Central Library Parking Garage, and Living Arts Parking Garage during regular work hours for the period of one year beginning January 1, 2025. 2. That a $266,000 reduction to the 2025 budgeted parking fee revenue with $133,000 of the impact be offset against the Parking Meter Revenues Reserve #35519 and the remaining $133,000 to property tax, be approved. 3. That all necessary by-laws be enacted. YES (10): Councillor S. Dasko, Mayor C. Parrish, Councillor A. Tedjo, Councillor C. Fonseca, Councillor J. Kovac, Councillor Natalie Hart, Councillor J. Horneck, Councillor M. Mahoney, Councillor M. Reid, and Councillor S. McFadden ABSENT (1): Councillor D. Damerla

Budget Committee November 18 and 19, 2024 14 1. That the 2025 budget submissions for the Clarkson, Malton, Port Credit, Cooksville, and Streetsville Business Improvement Areas (BIA’s), as set out in Appendix 1 of the Corporate Report dated November 1, 2024, from the City Manager and Chief Administrative Officer, entitled, “2025 Business Improvement Area Budgets” be approved. 2. That all necessary By-laws be enacted and that the necessary budget adjustments be made. YES (9): Councillor S. Dasko, Mayor C. Parrish, Councillor A. Tedjo, Councillor C. Fonseca, Councillor J. Kovac, Councillor Natalie Hart, Councillor J. Horneck, Councillor M. Mahoney, and Councillor M. Reid ABSENT (2): Councillor D. Damerla, and Councillor S. McFadden

That the verbal update on November 19, 2024 from Graham Walsh, City Solicitor regarding the Winter Maintenance Contract, be received. YES (7): Councillor S. Dasko, Councillor C. Fonseca, Councillor J. Kovac, Councillor M. Mahoney, Councillor M. Reid, Councillor S. McFadden, and Councillor Natalie Hart ABSENT (4): Councillor A. Tedjo, Mayor C. Parrish, Councillor J. Horneck, and Councillor D. Damerla