Governance Committee

That the Integrity Commissioners Principles Integrity 2nd Annual Report, from Jeffrey A. Abrams, Co-Principal, Integrity Commissioner and Janice Atwood-Petkovski, Co-Principal, Integrity Commissioner date June 2021, be received. Received 9.2 Councillor Use of Social Media 1. Commentary - Media Communications- Social Media.pdf Jeffrey A. Abrams, Co-Principal, Integrity Commissioner, and Janice Atwood-Petkovski, Co-Principal, Integrity Commissioner spoke to the Social media guidelines and policies for Councillors. Members of the Committee thanked the Integrity Commissioner for their service. Councillor Saito inquired about the use of a city social media account vs. personal social media account, open site vs. non-open site, unfriending, blocking and developing a policy/guidelines. Jeffrey A. Abrams, Co-Principal, Integrity Commissioner and Andra Maxwell, City Solicitor responded to Councillor Saito's inquiries. RECOMMENDATION GOV-0011-2021 Moved By Councillor K. Ras That the City Clerk conduct a scan of other municipalities’ best practices of social media guidelines use for members of Council and report back to the Governance Committee.

That the City Clerk be directed to remind Members of Council on the guidelines of providing direction to staff at Council and Committee meetings.

That the Strengthening Accountability for Municipal Council Members Survey from Minister Clark, the Minister Of Municipal Affairs and Housing, date April 27, 2021, be received. Received 9.5 Status of the Governance Committee Work Plan 1. Workplan June 2021.pdf Councillor Saito reviewed the Status of the Governance Committee Work Plan and inquired about Council use of City expense account. Diana Rusnov, Director of Legislative Services and City Clerk spoke to the use of the City Resources policy and its guidelines and will share the policy with Members of Council. RECOMMENDATION GOV-0014-2021 That the Status of the Governance Committee Work Plan items, updated for the June 28, 2021 Governance Committee meeting, be received. 10. MATTERS PERTAINING TO THE COUNCIL PROCEDURE BY-LAW 10.1 Electronic Participation at Council and Committee Meetings 1. Electronic Participation at Council, Committee and Quasi- Judicial Meetings.pdf Diana Rusnov, Director of Legislative Services and City Clerk spoke briefly to the electronic participation at Council and Committee meetings Councillor Saito inquired about those with accessibility issues and the possibility of hybrid meetings. Diana Rusnov will report back to the Committee regarding options for Council, Standing and Advisory Committee's towards the end of the year. RECOMMENDATION GC-0015-2021 Moved By Councillor K. Ras That the Council Procedure By-law, Committee of Adjustment Procedure By-law and the Rules of Practice and Procedures for th

That the City Clerk conduct a scan of other municipalities’ best practices of social media guidelines use for members of Council and report back to the Governance Committee.

5 That the Council Procedure By-law, Committee of Adjustment Procedure By-law and the Rules of Practice and Procedures for the Mississauga Appeal Tribunal and Property Standards Committee be amended to extend electronic participation until December 31 2021, and that staff report back to the Governance Committee prior to January 2022