Governance Committee

That the following item(s) were approved under the Consent Agenda: 10.2 Status of the Governance Committee Work Plan

That both the Speaking Order and Order of Precedence for Parades/Processions included in the City’s Civic Protocol Policy 06-02-01 be adhered to as strictly as possible. That the language included in the City’s Civic Protocol Policy 06-02-01 be strengthened to make it mandatory to have the Mayor or councillor designate speak first at City-funded community events or events on City property if schedules allow. That the language of the terms and conditions of City grant applications be strengthened to ensure the Mayor and or appropriate Member(s) of Council are invited to speak at events that are supported by City grants. During such events, the Mayor or Acting Mayor would speak first after initial welcome remarks by the event MC. That the Director, Strategic Communications and Initiatives Division, review the language used in all grant and permit applications to ensure the protocol elements are included in the Terms and Conditions section of the applications before the contracts are signed, wherever possible. That the City remove federal and provincial candidates from the invitation list used for all official openings during provincial and federal election periods. That the City-approved Land Acknowledgement Statement be read during all official events and openings, and at all events hosted by groups receiving City grant funding. That the Protocol Overview Statement be included on appropriate event and grant webpages. Approved 10.2 Status of the Governance Committee Work Plan (

That the following item(s) were approved under the Consent Agenda: Governance 2022 06 07 3 10.2 Status of the Governance Committee Work Plan

1. That a by-law be enacted to amend the Council Procedure By-law 0044-2022, regarding deputations to Council and Committees to include the following wording: “deputations shall be received and the matter shall be