Governance Committee

That the Corporate Report dated January 6, 2021 from the Director of Legislative Services and City Clerk titled Corporate Policy and Procedure Update - Use of City Resources During an Election Campaign be endorsed subsequent to:, An amendment clarifying when candidates can file their nomination papers and begin campaigning. Council providing direction on the last date that a Member of Council can send out a newsletter during an election year. YES (6) Mayor Crombie, Councillor C. Parrish, Councillor P. Saito, Councillor G. Carlson, J. Magill, and S. Milakovic

That the status of the Governance Committee Work Plan items, updated for January 31, 2022 Governance meeting, be received. Received 11. MATTERS PERTAINING TO THE COUNCIL PROCEDURE BY-LAW 11.1 Proposed Amendments to the Council Procedure By-law 0139-2013, as amended 1. Proposed Amendments to the Council Procedure By-law 0139-2013, as amended - 0669-2021.pdf 2. Appendix 1_Draft Council Procedure By-law.pdf Members of the Committee discussed the proposed By-law and asked for clarification on various terminology that is referenced in the By-law. Shari Lichterman, Commissioner, Corporate Services and CFO Andra Maxwell, City Solicitor and Diana Rusnov, Director, Legislative Services and City Clerk clarified the various terminology of the Council Procedure By-laws that Members of the Committee inquired about. Mayor Crombie requested a reduction to the speaking limits from five to three minutes for Members of Council that are speaking to a matter for a second round of speaking time for Members of Council speaking to an item of business a second or third time, unless determined otherwise by the Chair at Council and General Committee. Direction was given to staff to advise all the Chairs of the Committee's and Coordinators when discussing the names of individuals outside the Committee that they should be going in-camera. RECOMMENDATION GOV-0003-2022 Moved By Mayor Crombie That a by-law be enacted to establish a new Council Procedure By-law incorporating the amendments outlined in Appen

That the Corporate Report dated January 6, 2021 from the Director of Legislative Services and City Clerk titled Corporate Policy and Procedure Update - Use of City Resources During an Election Campaign be endorsed subsequent to:, Governance Committee 2022 01 31 3 a. An amendment clarifying when candidates can file their nomination papers and begin campaigning. b. Council providing direction on the last date that a Member of Council can send out a newsletter during an election year. YES (6): Mayor Crombie, Councillor C. Parrish, Councillor P. Saito, Councillor G. Carlson, J. Magill, and S. Milakovic

1. That a by-law be enacted to establish a new Council Procedure By-law incorporating the amendments outlined in Appendix 1 attached to the report dated November 1, Governance Committee 2022 01 31 4 2021 entitled “Proposed Amendments to the Council Procedure By-law 0139-2013, as amended from the Commissioner of Corporate Services and Chief Financial Officer: and further that Section 34(3) of the proposed By-law be amended to reduce the speaking time of five minutes to three minutes for members of Council speaking to an item of business a second or third time, unless determined otherwise by the Chair. 2. That a by-law be enacted to amend By-law 0133-2016 to consolidate the powers that are delegated to the City Solicitor as identified in Section 88 of the Council Procedure By-law 0139-2013, as amended, By-laws 0394-2005, 0012-2008, 0043- 2017 and 0123-2017. 3. That By-laws 0139-2013, as amended, 0394-2005, 0012-2008, 0043-2017 and 0123-2017 be repealed.