Audit Committee

That the Internal Audit Charter By-law 0065-2013 be amended in order to update Schedule “A” as outlined in Appendix 1 to the report from Internal Audit dated February 28, 2024 entitled, “Proposed Amendments to the Internal Audit Charter By-law, the Audit Committee Terms of Reference and the Council Procedure By-law.” That the Audit Committee Terms of Reference By-law 0069-2015 be repealed. That the new Audit Committee Terms of Reference By-law be enacted, which will include the updated terms of reference, as outlined in Appendix 2 to the report from Internal Audit dated February 28, 2024 entitled, “Proposed Amendments to the Internal Audit Charter Bylaw, the Audit Committee Terms of Reference and the Council Procedure By-law.” That Schedule “A” of the Council Procedure By-law 0044-2022 be amended in order to amend the minimum frequency of meetings for the Audit Committee, as outlined in Appendix 3 to the report from Internal Audit dated February 28, 2024 entitled, “Proposed Amendments to the Internal Audit Charter By-law, the Audit Committee Terms of Reference and the Council Procedure By-law.” YES (4) Councillor C. Fonseca, Councillor J. Kovac, Councillor A. Tedjo, and Councillor J. Horneck ABSENT (1) Mayor (Vacant)

That the Corporate Report dated February 12, 2024 from the Director, Internal Audit entitled “Internal Audit Work Plan 2024-2026” be approved. YES (4) Councillor C. Fonseca, Councillor J. Kovac, Councillor A. Tedjo, and Councillor J. Horneck ABSENT (1) Mayor (Vacant)

That the report dated March 1, 2024 from the Director, Internal Audit with respect to final audit reports: Community Services Department, Recreation & Culture Division, Culture & Events Section, Event Development Unit – Celebration Square Audit; and; Community Services Department, Parks, Forestry & Environment Division, Parks Operations Section – Parks Operations Turf Inventory Audit. be received for information. YES (4) Councillor C. Fonseca, Councillor J. Kovac, Councillor A. Tedjo, and Councillor J. Horneck ABSENT (1) Mayor (Vacant)

That the Corporate Report dated January 31, 2024 entitled “Status of Outstanding Audit Recommendations as of December 31, 2023” from the City Manager & Chief Administrative Officer be received for information. YES (4) Councillor C. Fonseca, Councillor J. Kovac, Councillor A. Tedjo, and Councillor J. Horneck ABSENT (1) Mayor (Vacant)

1. That the Internal Audit Charter By-law 0065-2013 be amended in order to update Schedule “A” as outlined in Appendix 1 to the report from Internal Audit dated February 28, 2024 entitled, “Proposed Amendments to the Internal Audit Charter By-law, the Audit Committee Terms of Reference and the Council Procedure By- law.” 2. That the Audit Committee Terms of Reference By-law 0069-2015 be repealed. 3. That the new Audit Committee Terms of Reference By-law be enacted, which will include the updated terms of reference, as outlined in Appendix 2 to the report from Internal Audit dated February 28, 2024 entitled, “Proposed Amendments to the Internal Audit Charter Bylaw, the Audit Committee Terms of Reference and the Council Procedure By-law.” Audit Committee - 2024/03/18 3 4. That Schedule “A” of the Council Procedure By-law 0044-2022 be amended in order to amend the minimum frequency of meetings for the Audit Committee, as outlined in Appendix 3 to the report from Internal Audit dated February 28, 2024 entitled, “Proposed Amendments to the Internal Audit Charter By-law, the Audit Committee Terms of Reference and the Council Procedure By-law.” YES (4): Councillor A. Tedjo, Councillor C. Fonseca, Councillor J. Kovac, and Councillor J. Horneck ABSENT (1): Mayor (Vacant)

That the Corporate Report dated February 12, 2024 from the Director, Internal Audit entitled “Internal Audit Work Plan 2024-2026” be approved. YES (4): Councillor A. Tedjo, Councillor C. Fonseca, Councillor J. Kovac, and Councillor J. Horneck ABSENT (1): Mayor (Vacant)

That the report dated March 1, 2024 from the Director, Internal Audit with respect to final audit reports: 1. Community Services Department, Recreation & Culture Division, Culture & Events Section, Event Development Unit – Celebration Square Audit; and; 2. Community Services Department, Parks, Forestry & Environment Division, Parks Operations Section – Parks Operations Turf Inventory Audit. be received for information. YES (4): Councillor A. Tedjo, Councillor C. Fonseca, Councillor J. Kovac, and Councillor J. Horneck ABSENT (1): Mayor (Vacant)

That the Corporate Report dated January 31, 2024 entitled “Status of Outstanding Audit Recommendations as of December 31, 2023” from the City Manager & Chief Administrative Officer be received for information. YES (4): Councillor A. Tedjo, Councillor C. Fonseca, Councillor J. Kovac, and Councillor J. Horneck Audit Committee - 2024/03/18 5 ABSENT (1): Mayor (Vacant)