Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (10 motions)
10 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
That the report dated November 12, 2024 from the City Manager and Chief Administrative Officer titled “2024 External Audit Plan” be received for information. YES (4) Councillor C. Fonseca, Councillor J. Kovac, Councillor J. Horneck, and Councillor B. Butt ABSENT (1) Mayor Parrish
Moved by Councillor J. Kovac
Carried
That the report dated November 11 , 202 4 from the Director, Internal Audit with respect to final audit reports: City Manager’s Department, Human Resources Division, Talent Management Section, Learning & Development Unit – Performance Development Program (Non-Union, Full-Time) Audit; and, Community Services Department, Recreation & Culture Division, Golf & Arenas Section – Arena Plant Operations Audit be received for information. YES (4) Councillor C. Fonseca, Councillor J. Kovac, Councillor J. Horneck, and Councillor B. Butt ABSENT (1) Mayor Parrish
Moved by Councillor J. Kovac
Carried
That th e Corporate Report dated October 24 , 202 4 from the Director, Internal Audit with respect to results of the gap analysis performed against the new Global Internal Audit Standards™ be received for information . YES (4) Councillor C. Fonseca, Councillor J. Kovac, Councillor J. Horneck, and Councillor B. Butt ABSENT (1) Mayor Parrish
Moved by Councillor C. Fonseca
Carried
That th e C orporate R eport dated November 5 , 202 4 entitled “ S tatus of O utstanding A udit R ecommendations as of September 3 0 , 202 4 ” from the City Manager & Chief Administrative Officer be received for information. YES (4) Councillor C. Fonseca, Councillor J. Kovac, Councillor J. Horneck, and Councillor B. Butt ABSENT (1) Mayor Parrish
Moved by Councillor J. Kovac
Carried
That the Internal Audit Charter By-law 0065-2013 , as amended, be further amended in order to update Schedule “A” as outlined in Appendix 1 to the report from the Director, Internal Audit dated October 22 , 2024 entitled, “Proposed Amendments to the Internal Audit Charter By-law and the Audit Committee Terms of Reference By-law ”. 2 . That the Audit Committee Terms of Reference By-law 0049-2024 be amended in order to update Schedule “A” as outlined in Appendix 2 t o the report from the Director, Internal Audit dated October 22 , 2024 entitled, “Proposed Amendments to the Internal Audit Charter By-law and the Audit Committee Terms of Reference By-law ”. YES (4) Councillor C. Fonseca, Councillor J. Kovac, Councillor J. Horneck, and Councillor B. Butt ABSENT (1) Mayor Parrish
Moved by Councillor B. Butt 1
Carried
That the report dated November 12, 2024 from the City Manager and Chief Administrative Officer titled “2024 External Audit Plan” be received for information. YES (4): Councillor J. Horneck, Councillor C. Fonseca, Councillor J. Kovac, and Councillor B. Butt Draft Minutes Audit Committee 2024 12 02 3 ABSENT (1): Mayor Parrish
Moved by Councillor J. Kovac
Carried
That the report dated November 11, 2024 from the Director, Internal Audit with respect to final audit reports: 1. City Manager’s Department, Human Resources Division, Talent Management Section, Learning & Development Unit – Performance Development Program (Non-Union, Full-Time) Audit; and, 2. Community Services Department, Recreation & Culture Division, Golf & Arenas Section – Arena Plant Operations Audit be received for information. YES (4): Councillor J. Horneck, Councillor C. Fonseca, Councillor J. Kovac, and Councillor B. Butt ABSENT (1): Mayor Parrish
Moved by Councillor J. Kovac
Carried
That the Corporate Report dated October 24, 2024 from the Director, Internal Audit with respect to results of the gap analysis performed against the new Global Internal Audit Standards™ be received for information. YES (4): Councillor J. Horneck, Councillor C. Fonseca, Councillor J. Kovac, and Councillor B. Butt ABSENT (1): Mayor Parrish
Moved by Councillor C. Fonseca
Carried
That the Corporate Report dated November 5, 2024 entitled “Status of Outstanding Audit Recommendations as of September 30, 2024” from the City Manager & Chief Administrative Officer be received for information. YES (4): Councillor J. Horneck, Councillor C. Fonseca, Councillor J. Kovac, and Councillor B. Butt ABSENT (1): Mayor Parrish
Moved by Councillor J. Kovac
Carried
In favour (4): Councillor J. Horneck, Councillor C. Fonseca, Councillor J. Kovac, Councillor B. Butt
1. That the Internal Audit Charter By-law 0065-2013, as amended, be further amended in order to update Schedule “A” as outlined in Appendix 1 to the report from the Director, Internal Audit dated October 22, 2024 entitled, “Proposed Amendments to the Internal Audit Charter By-law and the Audit Committee Terms of Reference By-law”. 2. That the Audit Committee Terms of Reference By-law 0049-2024 be amended in order to update Schedule “A” as outlined in Appendix 2 to the report from the Director, Internal Audit dated October 22, 2024 entitled, “Proposed Amendments to the Internal Audit Charter By-law and the Audit Committee Terms of Reference By-law”. YES (4): Councillor J. Horneck, Councillor C. Fonseca, Councillor J. Kovac, and Councillor B. Butt ABSENT (1): Mayor Parrish